FieldMind Privacy Policy
This policy describes how FieldMind manages personal data, document metadata, and AI processing signals to deliver secure knowledge experiences for your organization.
Last updated: October 28, 2025
1. Overview
FieldMind provides an AI-assisted document portal that helps operations teams manage knowledge across organizations. This Privacy Policy explains how we handle personal data, document metadata, and usage information when you interact with the platform.
2. Data We Collect
We collect account information supplied through Clerk, organization membership details, document metadata, and usage logs required to operate the service. Uploaded document contents are stored securely in your organization's dedicated storage.
3. How We Use Data
Data powers search, retrieval augmented generation, and analytics that improve the FieldMind experience. We use AWS Bedrock to surface context-aware responses while maintaining multitenant isolation.
4. Sharing & Disclosure
We do not sell personal data. Limited information may be shared with infrastructure providers such as AWS, authentication services such as Clerk, or legal authorities when required by law.
5. Security
FieldMind employs encryption in transit and at rest, scoped service roles, and access auditing. Administrators should regularly review access controls for their organization members.
6. Data Retention
We retain account information for as long as your organization maintains an active subscription. Uploaded content persists until removed by authorized users or upon termination of the agreement.
7. Your Rights
Organization administrators can request exports, corrections, or deletions of personal data by emailing privacy@fieldmind.com. Certain requests may require proof of identity or organization approval.
8. Children's Privacy
FieldMind is not intended for children under 16 and we do not knowingly collect their information.
9. International Transfers
Data may be processed in the United States and other regions where our AWS infrastructure operates. We implement safeguards consistent with applicable data-protection laws.
10. Updates
We may update this Privacy Policy to reflect new capabilities or regulatory guidance. Administrators will be notified of significant changes via email.
11. Contact
Questions can be sent to privacy@fieldmind.com. Our team responds to most requests within two business days.